If there’s one thing I’ve become a master at, it’s managing my time. So I wanted to share my top three non-traditional productivity hacks that will change your life (and business)!

Email: The Twice-a-Day Check-In

The first hack I want to share is regarding your email. I used to be that person who had their email open all day, responding to messages as they came in. It felt efficient, but in reality, it was a huge distraction. So, I decided to check my email only twice a day – usually around 11 am and again at 4 pm.

I’m not going to lie. The anxiety on day one was real. I kept wondering if I was missing something urgent. But guess what? I wasn’t. This new routine freed up so much of my mental space. I am able to focus on my work without the constant interruption of incoming emails. And when I did sit down to check my emails, I am more focused and efficient. It’s amazing how much you can get done when you’re not constantly breaking your concentration.

Every Task is an Appointment

Next, book every task and activity as if it were an important appointment on your calendar – because it is (or it shouldn’t be there). 

This means every task/activity is added as a time blog on the calendar with a specific time slot. This strategy is rooted in Parkinson’s Law, which states that “work expands so as to fill the time available for its completion.” By giving each task a set time, I found myself more committed to completing it within that timeframe. It’s like setting mini-deadlines throughout the day, and it worked wonders for productivity. Instead of aimlessly working through tasks; create a schedule to stick to, and be so much more efficient.

The Myth of Multitasking

The third hack is a real eye-opener: breaking the myth of multitasking. For the longest time, I prided myself on my ability to juggle multiple tasks at once. It felt like I was getting so much more done. But then, I came across a study from UCLA that completely changed my perspective. The study found that after each interruption, it takes over 23 minutes to fully refocus. And if that interruption leads you onto a different task, this so-called multitasking can significantly sap your brainpower – it’s like dropping 10 IQ points!

This was a wake-up call for me. I realized that what I thought was efficient multitasking was actually making me less productive. Each time I switched tasks, I wasn’t just pausing one task and starting another; I was completely derailing my focus and momentum. It’s like trying to run two marathons at once – you end up exhausting yourself without really getting far in either.

Since embracing this hack, I’ve shifted to a single-task focus. I concentrate fully on one task at a time, giving it all my attention until it’s complete, or I reach a predetermined stopping point. The difference in my productivity and the quality of my work has been staggering. I get tasks done faster, and my work is better for it. Plus, I feel less mentally drained at the end of the day.

If you find yourself constantly flipping between tasks, I encourage you to try this single-task approach. It might feel a bit odd at first, especially if you’re used to always being on the go with multiple things. But give it a chance, and you’ll likely see a significant shift in how much you can accomplish, and how much better you feel doing it.

So, there you have it – my top three non-traditional productivity hacks. These strategies have revolutionized the way I manage my time and work, and I hope they can do the same for you. Give them a try and see just how much more you can achieve!


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